Document Controller cum Hr Assistant

Citiscape LLC



Document Controller

  • Track and distribute controlled documents, using the doc control procedures, format and distribution schedule.
  • Safekeeping of company circulars, safety bulletins, memos and letters electronically.
  • Requisition of office supplies for document control.
  • Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to the person(s) responsible.
  • Screen all incoming and outgoing documents for submission to Document Control for their proper handling.
  • Routeing various documents to different Engineers and Document Control for proper handling.
  • Sort, open and distribute incoming mail manually and electronically
  • Scan, index incoming and outgoing mail electronically
  • Distinguish document handling by document type
  • Assist Administration Officer with miscellaneous duties
  • Mail coordination activities between departments and team members
  • Establish and maintain various files developed for the project
  • File and maintain documents in permanent document archive
  • Prepares document searches as requested by authorised personnel
  • General clerical functions to maintain a seamless office environment
  • Performs other duties as directed by the Administration Officer / PR Officer

Hr Assistant


  • Deal directly with employee either by telephone, email or face to face.
  • Respond to verification of employment requests and resolve their issues effectively.
  • Follow up with the HR officers and the other departments in regards to employee requests or HR transactions.
  • Maintain all HR transaction registration in the HR Track database.
  • Maintain accurate data within HR System
  • Daily compliance of Timekeeping and attendance point of contact for payroll in providing relevant data (absences, leaves, etc.)
  • Manage the (outside meeting registration) for HR Employee.
  • Manage Overtime monthly report.
  • Provide clerical and administrative support to Human Resources Officers.
  • Assist with day to day operations of the HR functions and duties.
  • Coordinate and participate HR projects (meetings, surveys etc.) and take minutes.